Industries — Small Business
Operational clarity and automation for owner-led businesses.
Orivian turns QuickBooks, spreadsheets, and day-to-day operational knowledge into owner dashboards, automated invoicing and follow-up, and dependable systems — so the business runs on process, not on the owner's constant attention.
Fixed-fee pilot from $1,500 · One working system in 2–3 weeks · Fee credits toward a full build
Who this is for: Owners, general managers, and operations leads at businesses of roughly 5 to 50 people running on QuickBooks and spreadsheets.
Sector challenges
The operational constraints we understand.
The constraints below are what we consistently find in owner-led businesses where operations depend on QuickBooks, spreadsheets, and personal follow-through.
Everything routes through the owner
Scheduling, pricing, approvals, follow-ups — the business runs on your judgment because the systems can't run without it. Growth means more of you, and there isn't more of you.
QuickBooks says busy; the bank account disagrees
Revenue is in QuickBooks, jobs are in a spreadsheet, and hours are somewhere else. Which work actually makes money is a feeling, not a number.
Invoices go out late, so cash comes in late
Work gets done, then invoicing waits for the evening or the weekend. Days of lag on every invoice quietly becomes a permanent cash-flow tax.
Leads go cold in the inbox
Inquiries land in email and voicemail while everyone's working. By the time someone replies, the prospect has hired whoever answered first.
Reporting means building it yourself
Any picture of how the business is doing has to be assembled by hand — so it happens rarely, and decisions run on gut feel in between.
What Orivian builds
Systems built around your sector’s decisions.
We build the smallest system that removes the bottleneck — not enterprise software scaled down, but practical tools sized to a lean team.
Owner dashboards
Delivered through DashEase — revenue, receivables, job status, and the handful of numbers you actually steer by, pulled from QuickBooks and your existing tools into one live view.
Invoice automation
Completed work flows into drafted or sent invoices automatically, with reminders on outstanding balances — so billing stops depending on your evenings.
Lead response automation
Every inquiry gets an immediate, personal-feeling response and lands in a tracked follow-up sequence, so speed-to-lead stops depending on who's near the phone.
Job and margin visibility
Revenue connected to the hours and costs behind it, so you can see which work is worth taking more of — and which is quietly break-even.
Operations consulting sized for small teams
Practical help deciding what to fix first and how work should flow — without the enterprise consulting theater or the enterprise invoice.
Outcomes
What your team gains.
Step away without things stalling
Dashboards and automated flows carry the routine, so the business runs on systems instead of your presence.
Know your numbers daily
The picture you used to assemble quarterly is live, every morning.
Cash arrives sooner
Invoicing follows the work automatically instead of waiting for the weekend.
Answer every lead first
Immediate response and tracked follow-up on every inquiry, without adding headcount.
Engagement model
Start with a fixed-fee pilot.
Instead of a proposal cycle, we build one working system at a fixed price agreed before work begins. You evaluate a larger engagement based on software running on your real data — and you keep the system either way.
A typical small business pilot
A DashEase owner dashboard connected to your QuickBooks — revenue, receivables, and job status live every morning — or one automation (invoicing or lead follow-up) running end-to-end.
01
Scoping call
A 30-minute call to understand how the work runs today and pick the highest-leverage first system.
02
Fixed quote
A one-page pilot scope — what gets built, what it connects to, what it costs. From $1,500, agreed before work begins.
03
Pilot build
Two to three weeks, built on the systems you already run and tested with your team along the way.
04
You own it
Documentation, access, and data stay with you — and the pilot fee credits toward a full build if you continue.
FAQ
Common questions from small business operations teams
We're small. Is this overkill for a business our size?
The systems are sized to the team. Most small-business engagements start with one bottleneck — usually invoicing lag, lead follow-up, or owner reporting — and a single focused build that removes it. You don't adopt a platform; you fix the thing that's costing you the most, then decide whether the next fix is worth it.
Do we have to replace QuickBooks or our existing tools?
No. Almost everything we build for small businesses sits on top of QuickBooks, spreadsheets, and the tools you already use — connecting and automating them rather than replacing them. The goal is fewer manual steps between the tools you have, not a migration project.
What does this cost, honestly?
Engagements are scoped as fixed projects with pricing agreed before work starts — see the pricing page for current ranges. The free Opportunity Map exists precisely so you can see what we'd fix and what it would cost before committing to anything.
How do we start?
Book a 30-minute scoping call. We walk through how the business runs today — where your time goes, what gets done by hand — then follow with a fixed-fee pilot quote: one working build, such as an owner dashboard connected to your QuickBooks or one automation running end-to-end, live in two to three weeks. The price is agreed before work begins and credits toward a full engagement if you continue.
Go deeper
Related pages for small business operations
Next step
Scope a pilot for your operation.
A 30-minute scoping call to walk through how the work runs today, followed by a fixed quote for one working system — live on your data in two to three weeks, no obligation to continue.